SUSTAINABLE HOSPITAL ARCHIVE

DOCUMENT MANAGEMENT STRATEGIES FOR ENVIRONMENTAL IMPACT REDUCTION AT HUBFS

Authors

Keywords:

document management, hospital archive, patient record, sustainability, university hospitals

Abstract

The hospital archive is responsible for keeping patients' medical records and plays a strategic role in health information management, teaching, research and institutional sustainability. This paper aims to analyze document management strategies for the archive of the Bettina Ferro de Souza University Hospital, linked to the Federal University of Pará and to the Brazilian Hospital Services Company, proposing actions that combine informational efficiency and social and environmental responsibility. This is a qualitative, descriptive, documentary and observational study, with non-participant observation in the archive sector, guided by a previously defined script and supported by a literature review on archival science, document management and green and healthy hospitals. The results show weaknesses in air conditioning, lighting, access control, corridor occupation and storage of records, as well as the absence of formal document management instruments, which compromises the preservation of the collection and the speed of access to clinical information. As a technical product, an educational booklet is proposed for the archive team and managers, combining good archival practices and sustainability guidelines. It is concluded that the adoption of integrated document management strategies contributes to the quality of care, information security and alignment of the hospital with the principles of a greener, healthier and more efficient environment.

Author Biographies

  • Nilza Maria Sena Barbosa, Federal University of Para

    Holds a Bachelor's degree in Archival Science from the Federal University of Pará (UFPA, 2017) and a Master's degree in Science and Environment from UFPA's Graduate Program in Science and Environment (2024). She currently serves as a Nursing Assistant at the University Hospital Complex of the Federal University of Pará, which comprises the Bettina Ferro de Souza University Hospital (HUBFS) and the João de Barros Barreto University Hospital (HUJBB). She has been a municipal public servant since 1994, working as a Nursing Assistant, and a federal public servant since 2003, serving as an Administrative Technician in Education within the nursing field. From 2013 to 2015, she served as Vice Director of the Dr. Aureliano da Costa Municipal Hospital of Mosqueiro (HMARAN). She is currently assigned to the Occupational Therapy Unit (UNIOT) at HUBFS. Her research interests focus on document management, hospital archives, environmental sustainability, and information management in healthcare institutions.

  • Ronnie Anderson Nascimento de Farias, Federal University of Paraíba

    Holds a Bachelor's degree in Library Science from the Federal University of Rio Grande do Norte (UFRN, 2011) and a Master's degree in Information Science from the Graduate Program in Information Science at the Federal University of Pernambuco (UFPE, 2015). He conducts research in Knowledge Organization, Information Management, Scholarly Communication, Digital Repositories, and Open Access to Information. He earned his Ph.D. in Information Science from the Federal University of Paraíba (UFPB, 2023). Additionally, he holds a Bachelor's degree in Dentistry from the Federal University of Rio Grande do Norte (UFRN, 1998) and a post-graduate specialization in Periodontics. His academic and professional path is characterized by the intersection between Health Sciences and Information Science, with research interests focused on the organization and dissemination of scientific information, digital repositories, knowledge production, and open access policies.

  • Angerlânia Rezende, Federal University of Rondônia

    Possui doutorado em Ciência da Informação pela Universidade Federal da Paraíba (UFPB), mestrado em Ciência da Informação pela Universidade Federal de Pernambuco (UFPE), graduação em Secretariado Executivo pela UFPE e graduação em Biblioteconomia pelo Centro Universitário Claretiano. Desenvolve pesquisas no campo da Ciência da Informação, com ênfase em Competência Crítica em Informação, informação indígena, estudos decoloniais e contracoloniais, fontes de informação e estudos em africanidades. Atualmente, integra a Comissão Editorial da Revista Bibliotecas Universitárias: pesquisas, experiências e perspectivas, da Universidade Federal de Minas Gerais (UFMG), contribuindo para a avaliação, qualificação e disseminação da produção científica na área da Ciência da Informação. Sua trajetória acadêmica e profissional caracteriza-se pelo compromisso com a construção de perspectivas críticas e plurais para o campo informacional, valorizando saberes historicamente marginalizados e promovendo diálogos interdisciplinares entre informação, cultura e sociedade.

  • Rubenita Helena Carlos Marques, Federal University of Para

    Holds a Bachelor's degree in Nursing from the State University of Pará (UEPA, 1992), a post-graduate specialization in Hospital Administration from the University of Ribeirão Preto (1993), and a Master's degree in Science and Environment from the Federal University of Pará (UFPA, 2024). Her professional path is defined by her work in healthcare services management, nursing care, and the development of public health and hospital management initiatives. She has been a federal public servant since 1993, working as a Registered Nurse in the administrative-technical staff. Throughout her career, she has held leadership and management roles across various healthcare institutions and services, notably serving as Director of the Medical Records and Health Statistics Department (SAME) from 1994 to 1996 and in 2001, Director of Nursing in 1999, and Coordinator of the Continuing Education Unit in Nursing (NEPEN) in 2022. She also served as Director of the Pedreira Emergency and Specialty Unit (UEE) in 2011 and Director of the Marajoara Psychosocial Care Center (CAPS) in 2010. Between 2001 and 2007, she served as Supervisor for the Tuberculosis and Leprosy Programs at the 1st Regional Health Center of the Public Health Secretariat of Pará (SESPA), contributing to public health policies for disease control and prevention. Her professional expertise encompasses hospital management, public health, continuing health education, nursing care, and healthcare service organization. She currently works as a Registered Nurse at the Santa Casa de Misericórdia do Pará Foundation, within the Occupational Health and Care Center (CSAT), and at the Bettina Ferro de Souza University Hospital (HUBFS), working in the diagnostic support department with an emphasis on electrocardiography (ECG). Her academic and professional interests focus on health management, environmental sustainability, healthcare service quality, continuing education, and public health.

  • Jucirema Corrêa Pacheco, Federal University of Para

    Holds a Bachelor's degree in Nursing and Obstetrics from the Federal University of Pará (UFPA, 1992) and a Teaching Degree in Nursing from the same institution (1994). She holds a Master's degree in Science and Environment from UFPA's Graduate Program in Science and Environment. Her academic background encompasses both clinical care and educational dimensions of nursing, contributing to health promotion, comprehensive care, and professional training in the field. She currently serves as a Registered Nurse at the Bettina Ferro de Souza University Hospital (HUBFS/UFPA), carrying out activities related to patient care, clinical assistance, and support for teaching and research initiatives inherent to a university hospital environment. Her professional experience is tied to nursing practice within healthcare services, contributing to the enhancement of care quality and the strengthening of actions within the Brazilian Unified Health System (SUS). Throughout her career, she has actively participated in the hospital's clinical and institutional activities, collaborating to promote quality of care, patient safety, and the integration of care delivery, teaching, and research. Her work reinforces the vital role of nursing in the organization and operation of healthcare services. Her professional interests focus on nursing care, hospital health, health education, and the enhancement of care processes, contributing to high-quality healthcare delivery for the population.

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Published

2026-11-13

Conference Proceedings Volume

2026: XXVI ENCONTRO NACIONAL DE PESQUISA E PÓS-GRADUAÇÃO EM CIÊNCIA DA INFORMAÇÃO

Section

GT 11 – Informação & Saúde

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